Privacy Policy

Robina Marie Foundation Privacy Policy

Last updated: November 17, 2025

Robina Marie Foundation (“RMF”, “we”, “us”, or “our”) is a nonprofit organization incorporated in the State of Idaho. Our mission is to provide safe, stable housing, comprehensive support services, and pathways to economic self‑sufficiency for individuals and families facing housing insecurity, economic hardship, and other barriers to well‑being.

This Privacy Policy explains how we collect, use, and protect personal information when you visit our website https://robinamariefoundation.org (“Site”), make a donation, sign up to volunteer, subscribe to our emails, or otherwise interact with us online.

By using our Site, you agree to the terms of this Privacy Policy.

Note: Robina Marie Foundation is a nonprofit organization; we do not sell your personal information.

1. Information We Collect

We collect information in the following ways:

1.1 Information You Provide to Us

We collect personal information you choose to provide when you:

Donate through PayPal or Stripe
When you make a donation via PayPal or Stripe, we may receive:

  • Name
  • Email address
  • Mailing address (if provided)
  • Donation amount and frequency
  • Limited transaction details (e.g., date, method, last 4 digits of card where applicable)

Your payment information (full credit/debit card number) is processed directly by PayPal or Stripe and is not stored on our servers.

For more information, please see:

Sign up to volunteer or complete forms
When you submit a volunteer form or other interest/contact forms, we may collect:

  • Name
  • Email address
  • Phone number
  • Mailing address (optional)
  • Areas of interest, skills, availability
  • Any other information you choose to share (e.g., questions, background details)

Subscribe to our emails (MailPoet)
If you subscribe to our newsletter or updates, we collect:

  • Email address
  • Name (if you choose to provide it)

Our mailing list is managed through MailPoet, a WordPress-based email service. MailPoet stores your subscription data on our website’s database and/or via MailPoet’s service in accordance with their privacy practices. For more information, see MailPoet Privacy Notice (or the most current page on their site).

Contact us directly
If you contact us by email, contact form, or mail, we may collect:

  • Your name and contact details
  • The content of your message and any other information you choose to provide

Create an account (if applicable)
If our Site allows user accounts, we may collect:

  • Username
  • Email address
  • Password (stored in encrypted/hashed form)
  • Any additional profile information you provide

2. Comments and Media (WordPress)

2.1 Comments

When visitors leave comments on the Site (for example, on blog posts), we collect:

  • The data shown in the comments form (e.g., name, email, comment text)
  • The visitor’s IP address and browser user agent string to help spam detection

An anonymized string created from your email address (a “hash”) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available at https://automattic.com/privacy/. After approval of your comment, your profile picture (if any) is visible to the public in the context of your comment.

2.2 Media

If you upload images to the Site (for example, as a user with permissions to do so), you should avoid uploading images with embedded location data (EXIF GPS). Visitors to the Site can download and extract any location data from images on the Site.

3. Cookies and Tracking Technologies

Our Site uses cookies and similar technologies primarily through WordPress and its plugins.

3.1 What Are Cookies?

Cookies are small text files stored on your device by your browser. They help our Site remember your actions and preferences over a period of time.

3.2 How We Use Cookies

We use cookies for:

  • Essential functionality
    • Determining if your browser accepts cookies
    • Managing login sessions (for registered users)
    • Preserving security and basic performance of the Site
  • User convenience
    • If you leave a comment, you may opt‑in to saving your name, email address, and website in cookies. This is so you do not have to fill in your details again when leaving another comment. These cookies typically last for one year.
  • Login and account management (if applicable)
    • If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
    • When you log in, we will set several cookies to save your login information and your screen display choices.
      • Login cookies typically last for two days.
      • Screen options cookies typically last for one year.
      • If you select “Remember Me”, your login may persist for up to two weeks. If you log out, the login cookies will be removed.
    • If you edit or publish an article (for users with permission), an additional cookie will be saved in your browser. This cookie includes no personal data and indicates the post ID of the article you just edited. It typically expires after 1 day.
  • Analytics and performance (if enabled)
    • We may use analytics tools (e.g., WordPress stats or third‑party analytics) to understand how visitors use our Site, in aggregated form, to improve our content and user experience.

3.3 Managing Cookies

You can manage or disable cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of the Site, including the ability to log in or leave comments.

4. Embedded Content and Third‑Party Services

Articles or pages on this Site may include embedded content (e.g., videos, images, maps, forms, or articles). Embedded content from other websites behaves in the same way as if you visited the other website.

These third‑party sites may:

  • Collect data about you
  • Use cookies and similar tracking technologies
  • Embed additional third‑party tracking
  • Monitor your interaction with that embedded content, including tracking your interaction if you have an account and are logged in to that website

You should review the privacy policies of any third‑party services we embed or link to (for example, YouTube, Vimeo, social media platforms, mapping services, or external donation pages).

5. How We Use Your Information

We use personal information for purposes that support our nonprofit mission and the operation of our Site, including:

  • Operating and securing the Site
    • Maintaining and improving our website and its features
    • Protecting against spam, abuse, and unauthorized access
  • Donations
    • Processing donations via PayPal and Stripe
    • Sending donation confirmations, receipts, and acknowledgments
    • Maintaining accurate donor records for financial, tax, and reporting purposes
  • Volunteer management
    • Reviewing volunteer applications and interests
    • Coordinating volunteer activities and scheduling
    • Communicating about volunteer opportunities and program information
  • Communications
    • Responding to your questions and requests
    • Sending newsletters, updates, and information about our programs and impact (via MailPoet, with opt‑out options)
  • Compliance and legal obligations
    • Complying with applicable laws and regulations
    • Responding to lawful requests by public authorities, including to meet law enforcement or regulatory requirements

We do not sell or rent your personal information to third parties.

6. Who We Share Your Data With

We may share your information with:

  • Service Providers and Vendors
    We use trusted third‑party service providers to help operate our Site and manage our operations, such as:
    • PayPal and Stripe for payment processing
    • MailPoet for email and newsletter management
    • Web hosting providers and security/backup services
      These providers may access personal information only as needed to perform services on our behalf and are expected to protect your information.
  • Spam detection and security tools
    • Visitor comments may be checked through an automated spam detection service.
    • If you request a password reset, your IP address may be included in the reset email or associated security logs.
  • Legal and safety
    • We may disclose information if required by law, regulation, or legal process, or if we believe it is necessary to protect the rights, property, or safety of RMF, our staff, volunteers, beneficiaries, or the public.

We do not share your data with third parties for their own independent marketing purposes.

7. How Long We Retain Your Data

We retain personal information for as long as necessary for the purposes stated in this Privacy Policy, in line with our nonprofit obligations and applicable law.

Examples:

  • Comments
    If you leave a comment, the comment and its metadata may be retained indefinitely. This allows us to recognize and automatically approve follow‑up comments instead of holding them in a moderation queue.
  • User accounts (if applicable)
    For users that register on our Site, we store the personal information they provide in their user profile. Users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
  • Donor records
    Donation and related financial records are kept for the time required by law and nonprofit best practices (for example, for tax and audit purposes).
  • Volunteer records
    Volunteer information may be retained for as long as needed to manage programs and maintain appropriate organizational records, unless you request deletion and we are not legally required to retain the information.

8. Your Rights Over Your Data

If you have an account on this Site, have left comments, donated, or otherwise provided personal information, you may have the following rights (subject to applicable law):

  • Access
    You can request an exported file of the personal data we hold about you, including any data you have provided to us.
  • Correction
    You can request that we correct or update inaccurate or incomplete information.
  • Deletion
    You can request that we erase personal data we hold about you, subject to any legal obligations to retain certain information (for example, for financial reporting, tax, or compliance purposes).
  • Limitations or objections
    Where applicable law provides, you may request that we restrict or limit certain processing, or object to certain uses of your information.
  • Unsubscribe from communications
    You can unsubscribe from our MailPoet newsletters at any time by clicking the “unsubscribe” link included in our emails or by contacting us.

To exercise these rights, please contact us using the information in the Contact Us section below. We may need to verify your identity before processing certain requests.

9. How We Protect Your Information

We take reasonable physical, technical, and administrative measures to safeguard personal information against loss, theft, misuse, unauthorized access, disclosure, alteration, and destruction. These may include:

  • Securing our web hosting and WordPress installation
  • Limiting access to personal information to staff and volunteers who need it to perform their roles
  • Using reputable third‑party services (such as PayPal, Stripe, and MailPoet) that implement their own security measures

However, no method of transmission over the Internet or method of electronic storage is completely secure. We cannot guarantee absolute security.

10. Children’s Privacy

Our Site and services are not directed to children under the age of 13. We do not knowingly collect personal information from children under 13 without verifiable parental consent. If you believe a child under 13 has provided us with personal information, please contact us and we will take steps to remove such information.

11. International Visitors

Our Site is operated from the United States. If you are accessing the Site from outside the United States, your information may be transferred to, stored, and processed in the United States or other countries. By using the Site or providing information to us, you consent to such transfer, storage, and processing.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, or legal requirements. When we do, we will revise the “Last updated” date at the top of this page.

Your continued use of the Site after any changes are posted will signify your acceptance of the updated Privacy Policy.

13. Contact Us

If you have any questions about this Privacy Policy, our data practices, or your rights, please contact us using the contact information provided on our website:

Contact